Connect Asana to ElevenLabs Conversational AI Voice Agents

Voice-Driven Task Creation & Updates

• Enable users to create new tasks, assign team members, and set due dates through natural voice commands
• Support for complex task properties including custom fields, tags, and project assignments
• Real-time task status updates during voice interactions
• Intelligent parsing of spoken requests into structured Asana actions
• Automatic task categorization and priority assignment based on conversation context

Real-Time Project Insights via Conversation

• Query project completion status, task counts, and team assignments through voice
• Generate spoken project summaries and progress reports on demand
• Retrieve specific task information and recent project updates
• Access team member availability and workload information
• Provide instant answers to project-related questions without dashboard navigation

Automated Reminders & Notifications

• Proactive voice notifications for approaching deadlines and overdue tasks
• Customizable reminder schedules based on task priorities and due dates
• Integration with Asana's automation rules for event-driven voice alerts
• Smart escalation workflows for blocked or at-risk tasks
• Automated follow-up calls for task completion confirmations

Intelligent Workflow Automation

• Convert complex voice instructions into multi-step Asana workflows
• Chain multiple task operations based on single voice commands
• Integrate with existing Asana templates and project structures
• Support for bulk task operations and batch updates
• Natural language processing for context-aware task management

Multilingual, Lifelike Voice Experience

• Support for 31+ languages with native voice interaction
• Ultra-low latency streaming for real-time conversation flow
• Human-like tone and inflection for natural task discussions
• Contextual emotion and emphasis in voice responses
• Seamless language switching for global teams

Step 1: Asana API Setup

1. Navigate to Asana Console > Apps > Developer Apps
2. Create a new Personal Access Token
3. Select appropriate workspaces to grant access
4. Copy the generated token for secure storage
5. Note your workspace GID for API calls

Step 2: ElevenLabs Agent Configuration

1. Access ElevenLabs Console and open your Conversational AI agent
2. Navigate to Settings > Secrets
3. Create new secret named ASANA_API_TOKEN with your token value
4. Configure webhook tools for Asana operations

Step 3: Create Task Management Tools

Create Task Tool

• Name: create_asana_task
• Method: POST
• URL: https://app.asana.com/api/1.0/tasks
• Add Authorization header and select ASANA_API_TOKEN from stored secrets

Get Tasks Tool

• Name: get_asana_tasks
• Method: GET
• URL: https://app.asana.com/api/1.0/projects/{project_gid}/tasks
• Add Authorization header and select ASANA_API_TOKEN from stored secrets

Update Task Tool

• Name: update_asana_task
• Method: PUT
• URL: https://app.asana.com/api/1.0/tasks/{task_gid}
• Add Authorization header and select ASANA_API_TOKEN from stored secrets

Add Comment Tool

• Name: add_task_comment
• Method: POST
• URL: https://app.asana.com/api/1.0/tasks/{task_gid}/stories
• Add Authorization header and select ASANA_API_TOKEN from stored secrets

Step 4: Agent Prompt Configuration

Add these instructions to your agent's system prompt:

You have access to Asana for task management:

• Use create_asana_task when users need to create new tasks
• Use get_asana_tasks to check project status and assignments
• Use update_asana_task to modify task details or status
• Use add_task_comment to add updates or notes

When working with Asana:

1. Confirm project name before creating tasks
2. Gather task name, description, and due date
3. Ask for assignee if relevant
4. Provide task confirmation with link